Curious how people are building out their office management

Question

Curious how people are building out their office management workplace teams in this new hybrid work model I still currently have the traditional team of local office managers called workplace experience managers and then myself as the director Though I am finding that I don t need real office managers rather I need more vendor like support when it comes to the day to day office stuff like cleaning stocking etc We were considering revamping the structure of my team and I d be curious if anyone else has done that

Kristina Semcenko · Answer

Love this great question Britney

Emily Muhl · Answer

hi again I ve been working with many companies on restructuring their workplace orgs to grow with the future visions of the workplace

Emily Muhl · Answer

I agree that structures are changing

Danielle Brill · Answer

We are in a similar boat our office manager decided to move a week before the pandemic started so we stalled on hiring and a bunch of crap has fallen to me I hired a temp to do 25 hrs week Sept November but it wasn t working out so am looking for someone else to start in January but debating the best scenario It s definitely not a full time role but it seems to be murphy s law that the emergencies come up when they are not working grimacing

Jane Layberry · Answer

It is an arse for sure I hired a part timer 15 hours a week 3 days when most folk are in Tues Thurs but Monday and Friday issues fall on my shoulders which is annoying Looking at finding vendors to do stuff like Blue Tiger for snacks Hufy for IT someone else to ship Swag etc and then getting someone in a few hours each day to deal with onsite stuff But now we are working from home again it is all change once more

Zenia Worm Francker · Answer

Am very happy with <https www goodmonday io|https www goodmonday io> you can have all your vendors in one platform or only some but the best part is that you can have a person come in down to 2 3 hours per day

Britney Pierini · Answer

oooh this service looks amazing Wondering if I can find something similar in the US

Britney Pierini · Answer

< Jane Layberry> < Danielle Brill> of course things happen when someone isn t in or OOO dealing with the same I live remotely from all of our offices so I have definitely had times where I am rushing to find a service to go pick something up for me and drop off at the office or order lunches for execs We are currently open in four locations but only two are large enough for a FTE I have three other locations I might get part time support but managing that many people and schedules doesn t sound like fun I haven t had success with vendors many US ones won t provide service unless we can guarantee a certain spend Which is super frustrating because no one can predict spend when schedules are no longer predictable and you can t control when people are in or out

Danielle Brill · Answer

Funny enough there was a company similar to this called Managed by Q and it got bought sold merged I guess and is now Eden workplace and sounds like they are offering IT office management type support <https www edenworkplace com >

Danielle Brill · Answer

actually looks like it s just service management for IT and office managers not real live people

Britney Pierini · Answer

They used to provide real people now I think its just software